Take the tour
A 60-second walkthrough of VenueFlow
You are the sales manager at The Magnolia Estate, a 180-guest wedding venue. An inquiry just came in for a Saturday in October — 160 guests, full ceremony + reception, the bride asked for a 20% discount because her sister married here. Walk through how you turn that inquiry into a signed contract, a BEO packet, and a coordinated event.
Click any step to start the tour from there. A green banner stays at the top of every page so you always know what to look at and how to advance.
- 1Viewing asSales manager·/inquiries
New inquiry lands. Sales qualifies it: confirms the date is available in the Garden Room, captures the bride's preferences, marks it qualified.
- 2Viewing asSales manager·/proposals
Sales builds the proposal from the Garden wedding package. The 20% discount is above the 15% threshold — the proposal moves to "Awaiting approval" and cannot send until the owner signs off.
- 3Viewing asVenue owner·/proposals
Owner reviews the over-threshold discount. Considers the repeat-family relationship and the slow weekend. Approves; the proposal can now be sent.
- 4Viewing asOperations manager·/events
Client accepts. Operations finalizes the contract, the deposit schedule is created (25% on signing, 50% at 30 days, balance 7 days out), and the event moves to planning.
- 5Viewing asCatering manager·/events
Catering sets the menu: bride's plated chicken + vegetarian count, late-night station, two signature cocktails. Verifies guest count against the contract.
- 6Viewing asEvent coordinator·/events
Coordinator builds the run-of-show: load-in at 11am, ceremony 4pm, cocktails 4:45, dinner 6, toasts 7:30, send-off 11pm. Generates the BEO packet for the kitchen and floor.
- 7Viewing asFinance·/payments
Finance posts the first deposit. Watches the schedule: when a milestone goes overdue it flags on the event and surfaces in the daily aging report.
- 8Viewing asAdmin·/audit
Every step above — inquiry qualified, discount approved, contract finalized, BEO generated, deposit posted — emitted an audit event. The trail is read-only and exportable.
What you will learn
You just saw a Saturday wedding inquiry become a qualified lead, an over-threshold discount approved, a signed contract, a menu and a run-of-show built, a BEO generated for the operations team, and a deposit posted — all with a continuous audit trail. That is the VenueFlow workflow end-to-end.
Tip: every state change in this app emits an audit event — open /audit to see the trail.